One request. The details your buyers need.

State and local government

Describe the public facility, authorized purchasing contact and required bid or quote procedure. Include security access, delivery windows and the deadline for a written response.

Schools and institutions

Coordinate temporary cold storage with cafeteria renovations, meal-service calendars and repair work. Include placement approvals, staff access and the period needed for inventory transfer.

Corporate and multi-site buyers

Provide a site-by-site quantity and schedule, your vendor onboarding requirements and invoice structure. Identify the budget owner, receiving contacts and approval path for extensions.

Build a comparable scope of work

Equipment: quantity, cooler/freezer zones, product requirements, usable capacity, loading method and any required certifications for the proposed unit.
Period of performance: requested delivery, operating dates, pickup and optional extensions. Identify dates that are firm versus estimated.
Each job site: address, placement area, approach clearance, receiving hours, power specification and responsible site contact.
Commercial terms: separate equipment rental, delivery, pickup and requested services; identify invoicing, payment and purchase-order requirements.
Submission instructions: solicitation reference, response deadline with time zone, public specifications and required quote format.

Vendor qualification and documentation

List the W-9, certificate of insurance, vendor registration, product documentation, reporting or other records your review requires. Cooler Lease will review whether the proposed equipment and transaction can meet them. Required certifications must be verified for the actual offered unit.

This page does not claim a GSA Schedule, state purchasing contract, cooperative purchasing award, SAM registration or government endorsement. If a specific contract vehicle, registration or eligibility condition is mandatory, identify it before requesting an offer.

Plan for repairs that run longer

State who can authorize an extension, the notice required and how revised dates or charges must be documented. For a permanent refrigeration replacement, allow for commissioning and stock transfer before scheduling temporary equipment pickup.

Multi-site purchasing

Start with the number of facilities and requested regions. Each location needs its own access, power, capacity and schedule review. Our service-area directory describes current delivery coverage; a corporate inquiry does not establish nationwide availability.

What happens after submission?

We review the scope and contact you to clarify requirements, availability and next steps. A form receipt is not a bid response, accepted purchase order, reserved unit or contract award. Pricing, eligibility, equipment and delivery are confirmed in writing. For a deadline-sensitive request, call after submitting to confirm receipt and response feasibility.

School and government applications · Emergency rental planning · Insurance documentation requests

Where do you need cold storage?

Cold storage rental RFQs, scoped for your purchasing process.